Accounting
LLP vs Pvt Ltd – Which Business Structure is Right for You?
Introduction Choosing the right business structure is crucial for long-term success. Two of the most popular structures in India are the Limited Liability Partnership (LLP)
If you have been allotted a Director Identification Number (DIN), it is mandatory for every DIN holder to file the DIR-3 KYC form annually. This filing must be completed by 30th September each year through the MCA portal as part of the compliance requirements. Whether you need to submit the DIR-3 KYC FORM or utilize the DIR-3 KYC WEB filing, our team of qualified Company Secretaries (CS) is available to assist you every step of the way, ensuring that you meet all regulatory obligations efficiently and on time.
Under the Companies (Appointment and Qualification of Directors) Rules, 2014, every individual who has been allotted a Director Identification Number (DIN), and whose DIN status is ‘approved’, is required to file the DIR-3 KYC form annually. This application must be submitted to the Registrar of Companies (ROC).
The filing window for the DIR-3 KYC form opens on 1st April of each financial year and extends until the due date of 30th September, unless an extension is granted. The last date for submission of these forms is 30th September each year.
The primary purpose of this filing is to ensure that the ROC maintains accurate and updated records of directors, including their addresses, contact numbers, and email addresses. Timely submission of the DIR-3 KYC form helps ensure compliance and prevents penalties or disqualification.
Individuals filing DIR-3 KYC for the first time must complete the eForm DIR-3 KYC available on the MCA portal. This form is designed to capture and verify the director’s details, including their mobile number, email address, and other personal information.
Existing DIN holders are also required to use this form if they need to update their mobile number or email ID in the records. The updated information ensures that the Registrar of Companies (ROC) has accurate and current contact details for all directors.
The DIR-3 KYC Web Form is available on the MCA portal’s web service for easy access and filing. All DIN holders who have already filed the DIR-3 KYC eForm in the previous year are required to use this web form in subsequent years.
The web form auto-fills most of the data from the previous year’s submission, significantly simplifying the filing process. This reduces the chances of errors and makes the annual compliance task more efficient for directors.
Digital Signature Certificate (DSC): Class 3 DSC based on PAN.
PAN Card: Self-attested copy required.
Aadhaar Card: Self-attested copy required.
Address Proof: Self-attested copy of Aadhaar Card, Voter ID Card, or Driving License.
Passport: Self-attested copy (mandatory for foreign nationals).
Mobile Number & Email ID: Unique personal mobile number and email ID for OTP verification; ensure they are linked with your PAN and Aadhaar.
Other Details: Information regarding citizenship, nationality, and residential status.
Failure to file the DIR-3 KYC Form/Web by the due date results in:
Every individual who has been allotted a DIN must file this form annually.
A DSC is mandatory for submitting the DIR-3 KYC form; without it, submission cannot occur. However, it is not needed for DIR 3 Web KYC
Professional certification from a practicing professional (CA/CS/CMA) with their DSC is required for filing DIR-3 KYC form.
Yes, if your DIN is deactivated due to non-filing, you must file the DIR3 KYC Web/Form and pay the prescribed penalty fee (INR 5,000) to reactivate it.
If you have a PAN and Aadhar in India, you can provide the number associated with it, otherwise non-residents must provide a foreign mobile number and address as their permanent address.
There is no government fee for timely filing; however, a penalty of INR 5,000 applies if filed after the due date.
If your DIN gets deactivated, you will be unable to perform any actions based on your DIN until it is reactivated.
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Filing KYC by directors is an annual requirement. Individuals filing DIR-3 KYC for the first time must complete the eForm; subsequent years require filing through the web-form DIR-3 KYC-WEB.
Existing DIN holders wishing to update their mobile number or email ID must file e-form DIR-3 KYC instead of using DIR-3 KYC-WEB even if they have previously filed it.
For any assistance regarding your DIR-3 KYC filing or compliance queries, feel free to contact our expert team today!
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